STATUTE OF İSTANBUL ASSOCIATION OF SCIENCE AND ACADEMICIANS
Name and Headquarters of the Association
Article 1- Name of the Association is “İSTANBUL ASSOCIATION OF SCIENCE AND ACADEMICIANS”. Its headquarters are located in İSTANBUL. No branch will be opened.
Objective of the Association and the Subjects and Types of Works to be Carried out By The Association to Fulfil This Objective and Association’s Area of Activity
Article 2. The objectives of the Association contribute to the historical, cultural, artistic, social, touristic, economic, sportive and technological development of both Turkey and the world, supporting training and research in all areas to this end, raising individuals who have high education and culture levels, detecting the capable students and enabling them to receive the necessary education and conducting works to support all kinds of activities for the benefits of the community.
Subjects and Types of Works to be carried out by the Association
1- Conducting scientific research and development works in the fields needed by our country, our people and the world communities and carrying out activities deemed necessary in the field of education in line with the laws,
2- Being engaged in activities for providing all kinds of moral and material solidarity to our people and member of our Association,
3- Conducting activities with respect to the preservation of cultural values and cultural heritage, increasing awareness of the public about cultural values and cultural heritage,
4- Increasing the knowledge of the public about art and technology and encouraging an increase in the use of musical instruments and electronic appliances,
5- Encouraging cultural, artistic and sportive activities,
6- Cooperating and implementing joint projects with the public institutions, domestic and foreign non-governmental organizations and private institutions as per the laws,
7- Cooperating with the Universities and Educational Establishments, preparing national and international education programs and supporting the community development,
8- Purchasing, selling, leasing and establishing incorporeal rights on estates and assets needed by the Association for its activities,
9- Dealing with the economic, social, societal and cultural problems of the people and supporting the activities for integration with European and world countries as well as all activities offering opportunities for development,
10-Preserving and developing the tourism potential of our country and supporting the touristic promotion and touristic activities,
11-Promoting the activities of the printed and oral media organs supporting the cultural development,
12- Being involved in charity collection activities and accepting domestic and foreign donations only after the necessary permissions are received,
13-Creating a healthy working environment and supplying all kinds of technical equipment, fixtures, stationery, artistic material and musical instruments for the fulfilment of the objective,
14-Establishing and operating economic, commercial and industrial enterprises in order to generate the income needed for the fulfilment of the objectives specified in the Statute,
15-Opening clubs, establishing social and cultural facilities and furnishing them so that the members of the Association can benefit from these facilities in their spare times,
16-Organizing dinner parties, concerts, ballets, theatres, exhibitions, sportive activities, trips, recreational activities etc. for the improvement and maintenance of social relations between its members or enabling its members to take part in such activities,
17-Establishing foundations and federations, becoming a founding member or joining an established federation and building facilities on which societies can be established after necessary permission is taken in Turkey and in foreign countries when needed for the fulfilment of the objective,
18-Being engaged in international activities, becoming a member of societies or institutions in foreign countries, conducting joint works with these organizations, cooperating with them and representing them,
19-When needed for the fulfilment of the objective, conducting joint projects with the public institutions in the issues falling under the scope of its area of activity without prejudice to the provisions of the Law no. 5072 on Relations of Public Institutions with Associations and Foundations,
20-Launching funds in order to meet such vital needs of members of the Association as food and clothing, needs for other goods and services as well short-term loan needs and opening representative agencies in places deemed necessary,
21-Creating platforms for fulfilling a joint objective with the other societies, foundations, unions and similar non-governmental organizations in the areas which are related to the objective of the association and are not prohibited by the laws,
The Association carries out the following works, subject to adherence to the objectives and areas of activities specified above.
1) Conducting research projects in relation to the area of activity and to this end, informing universities, academicians, civil society organizations, business world, public institutions and all the relevant parties, organizing joint activities with these parties, attending the organized activities and conducting joint projects.
2) Organizing national and international conferences, panels, symposia, competitions, memorial days, seminars, interviews, indoor and outdoor meetings, autograph and interview sessions, book review meetings, dinner parties, concerts, festivals, historical and touristic trips and culture tours in order to fulfil the objective. Inviting experts from within and outside the country, making necessary expenses for these activities and also organizing competitions in relation to the area of activity and granting awards.
3) Providing all kinds of information, documents and publications necessary for the fulfilment of the objective and publishing journals, magazines, books etc. in line with the objectives in order to announce its activities as well as activity and information bulletins so as to distribute to its members.
4) Organizing trainings, refresher, preparation, foreign language and professional courses both at home and abroad for students and relevant persons in compliance with the objective of the association. To this end, meeting the instructor requirement for providing the necessary training, benefiting from the public school teachers or teachers to be brought from foreign countries, educational specialists and instructors, making the necessary expenses and providing, purchasing or leasing housing, clubs and social facilities for those persons and assistants.
5) Carrying out or having other people carry out such works as R&D, review, survey, compilation, translation etc. with the aim of generating income for or promoting the association, preparing projects for universities, civil society organizations, business world and public institutions and, when needed, sharing the outcomes to be obtained with the public through press and other means.
6) Carrying out or having other people carry out such works as project preparation and implementation, research and development, review, survey, compilation and translation in line with the programs in order to benefit from all kinds of national or international funds.
7) Collecting and giving contributions, donations and aid in line with the law on charity collection, provisions of relevant legislation and by-laws with the aim of generating incomes needed for the fulfilment of objectives and services and accepting conditional or unconditional legacies. Also, importing from foreign countries to fulfil objectives and services.
8) Using communication opportunities with domestic and foreign press and other media organs for promotion such as CD preparation and organizing and attending programs via internet, TV, journal and radio.
9) Buying, selling and leasing the necessary assets and estates for the objective and services. The association can transfer and operate any right on the estates and assets and can make any construction on them. Provided that the board of directors approves, new buildings can be erected when and where needed.
10) Ensuring the individuals deemed appropriate by the board of directors all kinds of assistance and providing them with financial and moral support for meeting their needs such as education, job, marriage and health.
11) Opening representative agencies where necessary at home and abroad.
12) Within the framework of the activities of the Association, carrying out activities in foreign countries, attending the activities organized in foreign countries, being involved in activities in foreign countries via representative agencies in line with its objective, being members of societies or organizations in foreign countries and conducting joint projects and collaborating with these organizations.
13) Creating platforms with other societies or foundations, unions and similar civil society organizations in the fields which are related to the objective of the Association and are not prohibited by law with the aim of fulfilling a common objective.
14) Launching funds in order to meet essential needs of the members of the Association such as food and clothing as well as other needs for goods and services and short-term loan needs and, as per the decision of the board of directors, granting short-term loans to the members in cases of emergency, for which tax shall be paid.
15) Establishing economic, commercial and industrial enterprises and partnerships, e-commerce businesses, clubs, foundations and charity funds in order to generate incomes needed for the fulfilment of the objective and activities.
16) Conducting research, examination and development works and studies via members or experts for the fulfilment of the objective and activities, determining suggestions and requests and publishing them through any means. Conducting its activities by cooperating with and consulting the universities and public institutions etc.
17) Building clubs, social and cultural facilities where the members of the Association can spend their leisure times and furnishing them.
18) In line with its objective, providing the skilled Turkish and foreign students with assistance for any education and training at home and abroad. Also, opening dormitories, libraries, private teaching institutions, study center, course, scientific research and development centers and schools except for universities and providing all kinds of in-kind and financial aids to these establishments.
19) Organizing fairs, charity sales, exhibitions, trips, night events, balls, concerts and similar social and cultural activities or attending such activities for generating income for the Association or and/for promotion.
20) Accepting immovable property donations, purchasing, leasing, renting and using them in accordance with the purposes of the Association.
21) Making or having other people make printed publications and audio or video broadcasts in line with the objective. Also, being engaged in such cultural and artistic activities as press, cinema film, TV film, commercial film, theatre play and music album. Distributing the works of art produced at home and abroad. Establishing music studio and film sets. Supplying all equipment. Representing the artists who perform the abovementioned works and are supported by the Association. Making use of the internet environment in works serving the fulfilment of the objective. Issuing notices and submitting declarations on behalf of the Association and publishing journals, magazines etc., and opening websites.
22) Putting the antique objects or objects of historical value possessed by the Association up for sale by auction or tender so as to use the sales revenue for the purposes of the Association.
23) Carrying out maintenance and repair works for the musical and artistic instruments through expert works in order to generate the incomes needed for the fulfilment of the objective and activities of the Association.
24) Accepting all kinds of vehicles as donation to use in the activities of the Association, purchasing and leasing vehicles and bearing the relevant expenses.
25) Conducting joint projects with the public institutions in its areas of activity.
26) Assisting the preservation and digitalization of manuscripts and unique works of art as well as inclusion of such works of art into the collection of the Ministry of Culture and Tourism.
27) Conducting maintenance, repair, support, survey, restoration and restitution projects of immovable cultural heritage included in the scope of the Law no.2863 on the Conservation of Cultural and Natural Property.
28) Working for the on-site conservation of the immovable Turkish culture properties in foreign countries, restitution of the cultural properties, which are found abroad but belong to the foundations of the Turkish people, to Turkey and return of the land titles in the foreign countries to the Turkish owners.
Area of Activity of the Association
The Association operates in the social areas both at home and abroad.
Right of Membership and Membership Procedures
Article 3- Any natural and legal person who has the capacity to act, adopts the objectives and principles of this association and accepts to work in line with them and meets the conditions prescribed by the Legislation shall have the right to be member of this association. However, the foreign natural persons shall possess the right of establishment for being members of this association. This condition shall not apply to honorary membership.
Membership application to be made to the presidency of the association in written form shall be adjudicated by the board of directors within thirty days at most as either acceptance or rejection of the application and the result shall be notified to the applicant in written. The member whose application is accepted shall be registered into the book kept to that end.
Full members of the association shall consist of the founders of the association and those who are granted membership by the board of directors upon their applications.
Individuals providing significant moral and material support to the association can be admitted as honorary members upon a decision taken by the board of directors.
Resignation from Membership
Article 4- All members shall have the right to resign from membership by a written notification. The moment the notice of resignation of the member reaches the board of directors, the resignation procedure shall be considered to be completed. Resignation from membership shall not lead to the cancellation of the accrued debts of the member to the Association.
Expulsion from Membership
Article 5- Circumstances requiring the expulsion from membership:
1-Acting contrary to the Statute of the Association,
2-Continuously abstaining from fulfilling the duties assigned,
3-Failing to pay the membership fee within six months despite written warnings,
4-Failing to comply with the decisions taken by the bodies of the Association,
5-Failing to meet the conditions of membership any more,
In case that one of the abovementioned circumstances is established, the person in question shall be expulsed from membership with the decision of the board of directors. Those who resign or are expulsed from membership shall be dropped from the member registration book and shall not lay claim to the assets of the Association.
Bodies of the Association
Article 6-Bodies of the Association are as follows:
2-Board of Directors,
Formation, Meeting Time and Invitation and Meeting Procedures of the General Assembly
Article 7- General assembly is the most competent decision-making body of the Association and consists of the registered members of the Association.
1-General assembly shall hold its ordinary meeting at the time specified in this Statute.
2-General assembly shall hold extraordinary meetings in cases deemed necessary by the board of directors or the supervisory board or by the decision of the board of directors upon the written request of one fifth of the members. In case that the board of directors does not convene the general assembly, upon the appeal of one of the members, the magistrate shall charge three members with convening the general assembly.
Ordinary general assembly shall convene at the time, day and venue to be determined by the board of directors in May once every three years.
Board of directors shall prepare the list of the members who are entitled to participate in the general assembly as per the statute of the association. Members entitled to take part in the general assembly shall be invited to the meeting at least fifteen days in advance by announcing the day, hour, venue and agenda of the meeting in at least one journal or website of the association; written notification; sending message to the e-mail address or contact number given by the member; or using the local broadcast media. This invitation shall also include the day, hour and venue of the second meeting in case that the first meeting cannot be held due to the absence of the quorum. The interval between the first and second meetings shall not be less than and more than sixty days.
In case that the meeting is adjourned due to reasons other than the absence of quorum, this situation shall be notified to the members in compliance with the invitation procedure followed for the first meeting by also adding the reasons of the adjournment. The second meeting must be held within six months at the latest as of the date of adjournment. Members are invited to the second meeting in accordance with the procedures specified in the first paragraph. General assembly meeting cannot be adjourned more than once.
General assembly shall convene with participation of the absolute majority of the members entitled to participate and with the participation of two thirds of the members in cases of an amendment in the statute and termination of the association and in case that the required quorum could not be obtained and thus, the first meeting was adjourned, quorum shall not be sought in the second meeting. However, the total number of members participating in this meeting shall be no less than the two-folds of the total member numbers of the board of directors and the supervisory board.
The list of the members entitled to participate in the general assembly shall be made available in the venue of the meeting. Official identity papers of members entering the venue shall be checked by the members of the board of directors or persons to be assigned by the board of directors. Members shall enter the venue by signing next to their names on the list prepared by the board of directors.
If the quorum is obtained, this situation shall be established with a minute and the meeting shall be opened by the president of the board of directors or one of the members of the board of directors to be assigned by the president. In case that the quorum is not obtained, the board of directors shall write a minute, as well.
Following the opening, one chairman and an adequate number of vice chairmen and clerks shall be selected for conducting the meeting, and the council committee shall be established.
In the votes taken for the selection of the bodies of the association, it is compulsory for the voting members to show their identities to the council committee and to sign next to their names on the participants list.
Chairman of the council committee shall be responsible for conducting and maintaining the safety of the meeting.
General assembly shall discuss only the items in the agenda. However, discussion of the matters demanded by one tenth of those present in the meeting in written is mandatory.
In general assembly, each member shall have one vote and vote shall be cast in person. Honorary members can attend general assembly meetings but cannot vote. In case that a legal entity is member, the president of the governing board of the legal entity or the person charged by the president with representation shall cast the vote.
Matters discussed and decisions taken in the meeting shall be written to a minute which shall be signed by both chairman of the council committee and clerks. At the end of the meeting, minutes and other documents shall be submitted to the president of the board of directors. President of the board of directors shall be responsible for watching over these documents and submitting them to the newly-elected board of directors within seven days.
Voting and Decision-Making Procedures and Ways of the General Assembly
Article 8- In general assembly, unless otherwise agreed, voting shall be open ballot. In open ballot, the method to be indicated by the president of the general assembly shall be applied.
In case of voting by secret ballot, papers or ballots sealed by the chairman of the meeting shall be thrown into an empty box after the members do what is necessary, and after all votes are cast, result shall be determined via open count of ballots.
General assembly decisions shall be made by the absolute majority of the members attending the meeting. However, decisions for an amendment in the statute and termination of the association shall be made by a two thirds majority of the members attending the meeting.
Decisions Made Without Meeting or Invitation
Decisions made by written participation of all members without coming together and the decisions made by all members of the association who come together without implementing the invitation procedure specified above in this statute shall be valid. However, such decisions shall not substitute for the ordinary meeting.
Duties and Powers of the General Assembly
Article 9-The following shall be discussed and finalized by the general assembly.
1-Election of the bodies of the association,
2-Amendment in the statute of the association,
3- Discussion of board of directors and supervisory board reports and release of the board of directors,
4-Discussion over the budget prepared by the board of directors and acceptance of the budget with or without modification,
5-Granting authorization to the board of directors for the purchase of the immovable properties needed for the association or for the sale of the existing immovable properties,
6-Review of the regulations to be prepared by the board of directors with respect to the activities of the association and approving them with or without modification,
7-Determining the wage and all kinds of allowance, fare and indemnity to be paid to the presidents and members of the board of directors and supervisory board who are not public officials as well as the per diem and allowance to be paid to the members commissioned in the activities of the association,
8-Decision on participation in and resignation from federation,
9-Engagement of the association in international activities and association’s participation in or resignation from societies and organizations in foreign countries,
10-Establishment of a foundation by the association,
11-Termination of the association,
12-Examinining the other suggestions of the board of directors and making the final decisions,
13-Fulfilment of the other duties assigned to the general assembly in the legislation.
General assembly shall supervise the other bodies of the association and shall be entitled to dismiss them at any time on reasonable grounds.
General assembly shall make the final decision about admission and expulsion of members. As the top decision-making body of the association, it shall execute the works not assigned to the other bodies of the association and shall also use powers.
Formation, Duties and Powers of the Board of Directors
Article 10- Board of directors shall consist of five full and two substitute members who are elected by the general assembly.
Board of directors shall determine president, vice president, secretary, accountant and member with a decision made in the first meeting following the election for the division of the tasks.
In the event that the seat of a full member falls vacant due to resignation or any other reason, it is compulsory for the substitute members to be called for duty in order of the number of votes received in the general assembly.
Duties and Powers of the Board of directors
Board of directors,
1-Represents the association or authorizes one or several of its members to this end,
2-Makes transactions for the income and expense accounts and prepares and submits the budget for the next term to the general assembly,
3-Prepares the regulations concerning the activities of the association and submits to the approval of the general assembly,
4-Purchases immovable properties upon the authority given by the general assembly, selling the movable and immovable properties of the association, having buildings and facilities constructed, entering into rental contracts, placing pledges, mortgages and real rights on behalf of the association,
5-Ensures that representative agencies are opened where needed,
6-Implements the decisions made in the general assembly,
7-Draws up the operating account table or balance sheet and income table as well as the report explaining the activities of the board of directors at the end of each year of activity and submits them to the general assembly when it convenes,
8- Ensures the implementation of the budget,
9- Makes decisions on member admission to or expulsion from the association,
10-Makes and implements any decision necessary for the fulfilment of the objective of the association,
11-Fulfils the other duties assigned and uses powers given to it as per the legislation.
Formation, Duties and Powers of the Supervisory Board
Article 11- Supervisory Board shall consist of three full and three substitute members elected by the general assembly. In the event that the seat of a full member falls vacant due to resignation or any other reason, it is compulsory for the substitute members to be called for duty in order of the number of votes received in the general assembly.
Duties and Powers of the Supervisory Board
Supervisory board shall supervise whether the association operates in accordance with the objective specified in its Statute as well as the areas of activities to be conducted for the fulfilment of this objective and whether the books, accounts and records are kept in accordance with the legislation and statute of the association as per the principles and procedures presented in the statute at intervals not exceeding one year and shall present the results of its supervision as a report to the board of directors and to the general assembly when it convenes. Supervisory board may request the call of the general assembly to meeting when needed.
Sources of Income of the Association
Article 12-Sources of income of the association are listed below:
1-Member Aidati: 10 TL as membership fee and 150 TL as annual fee. This amounts to increase or decrease the general meeting is authorized.
2-Voluntary donations and aids made by natural and legal persons,
3-Incomes generated via tea and dinner parties, trips and parties, shows, concerts, sportive competitions and conferences organized by the association,
4-Incomes generated from the wealth of the association,
5-Donations and aids to be collected in line with the provisions of the law on charity collection,
6-Gains obtained through commercial activities undertaken for generating the income needed for the fulfilment of the objective of the association,
Principles and Procedures of Bookkeeping and the Books to be kept
Article 13-Principles of bookkeeping;
In the association, books shall be kept with the operation account method. However, in the event that the annual gross income exceeds the limit specified in the Article 31 of the Regulation on Associations, books shall be kept on balance sheet basis as of the following financial year.
In case of switching to the balance sheet basis, if the annual gross income drops below the specified limit two financial years in a row, the association can switch back to the operation account method as of the following year.
Irrespective of the limit specified above, the board of directors can make a decision for bookkeeping on the balance sheet basis.
In case that a commercial enterprise is opened by the association, separate books are kept for this commercial enterprise in accordance with the provisions of the Tax Procedure Law.
Books and records of the association shall be kept in accordance with the principles and procedures specified in the Regulation on Associations.
Books to be kept
The association shall the keep the following books.
a) Books to be kept and procedures to be followed in the operation account method are as follows:
1-Minutes Book: Board of directors’ decisions shall be listed in this book in orders of date and number and members attending the meeting shall sign below the decisions.
2-Member Registration Book: Identity information members admitted into the association and their entrance and exit dates shall be entered in this book. Entrance and annual membership fees paid by the members may also be recorded.
3-Document Registration Book: Incoming and outgoing documents shall be registered in this book by dates and sequence numbers. Originals of incoming documents and copies of outgoing documents shall be filed. Documents received or sent via e-mail shall be printed out and stored.
4-Operation Account Book: Incomes generated and expenses made on behalf of the association shall be entered in this book in a clear and regular manner.
5-Receipt Registration Book: Serial and sequence numbers of the receipts, names, surnames and signatures of those who receive or return these documents and dates of receiving and returning are entered in this book.
6-Plant Ledger: This book shall include the date and way of procuring the fixtures of the association, places where they are used or given to as well as the deleted entries for the obsolete fixtures. Keeping the Receipt Register and Plant Ledger is not compulsory.
b) Books to be kept and procedures to be followed in the balance sheet basis are as follows:
1- Books specified in the sub-clauses numbered 1, 2 and 3 of the clause (a) shall be kept in the balance sheet basis, as well.
2-Day Book and General Ledger: The procedures of bookkeeping and register in relation to these books are specified in the Tax Procedure Law as well as the General Communiqué on Accounting System Application issued as per the authority given by this law to the Ministry of Finance.
Ratification of the Books
In the association, all mandatory books (except for General Ledger) shall be ratified by the provincial directorate of associations or notary public before it is put into use. These books shall be used until they run out of blank pages and interim ratification shall not be applied on the books. However, it is obligatory to get the Day Book kept in accordance with the balance sheet basis ratified every year the last month proceeding the year when it will be used.
Drawing of Income Statement and Balance Sheet
In the event that books are kept in accordance with the operation account method, “Operation Account Statement” (specified in Annex-16 of the Regulation on Associations) shall be drawn up by the end of the year (31 December). In case that the books are kept in accordance with the balance sheet basis, balance sheet and income statement shall be drawn up on the basis of the General Communiqué on the Tax System Application published by the Ministry of Finance by the end of the year.
Income and Expense Transactions of the Association
Article 14-Income and expense documents;
Incomes of the association shall be collected with a “Receipt” (an example is found in the Annex-17 of the Regulation on Associations). In case that the incomes are collected through banks, bank receipts or account statements issued by the bank shall be accepted as receipt.
Expenses of the association shall be made with vouchers such as invoice, retail sale slips, self-employment invoice etc. However, the note of expense shall be used as voucher for the payments of the association in the scope of the Article 94 of the Income Tax Law in line with the provisions of the Tax Procedure Law while “Expense Voucher” or “Bank Receipt” (examples are found in the Annex-13 of the Regulation on Associations) shall be accepted as voucher for the payments not falling into this scope.
Goods to be delivered and services to be provided by the Association to the institutions or organizations without charge shall be made with “In-kind Aid Delivery Certificate” (an example is found in Annex-14 of the Regulation on Associations). As for the goods to be delivered and services to be provided by persons, institutions or organizations to the association, they shall be made with “In-kind Donation Receipt Certificate” (an example is found in the Annex-15 of the Regulation on Associations).
These receipt certificates shall be printed as form or continuous form through carbonless books containing fifty original and fifty counterfoils or electronic systems or writing signature machines, shall be in the form and size displayed in Annex-13, Annex-14 and Annex-15 and shall carry consecutive serial and order numbers. It is compulsory that the documents to be printed out as form or continuous form have the specified features.
“Receipts” (in the form and size displayed in the Annex-17 of the Regulation on Associations) to be used in the collection of the incomes of the association shall be printed by a printing house as per the decision of the board of directors.
The relevant provisions of the Regulation on Associations shall apply to such matters as the printing and control of the receipts, receiving them from the printing house, registering them in the books, their transfer between former and new accountants as well as the use of these receipts by the person or persons to collect income on behalf of the association with these receipts and submission of the incomes collected.
Except for the full members of the board of directors, those people who are allowed to collect income on behalf of the association shall be determined by a board of directors’ decision which shall also include the duration of authorization. The Association shall issue the “Authorization Certificate” bearing the identity details, signature and photo of the authorized person in question (in the form provided in Appendix-19 of the Regulation on Associations) in two copies and it shall be approved by the President of the Board of directors. Full members of the board of directors shall be entitled to collect income without authorization certificate.
The duration of the authorization determined by the board of directors shall not exceed one year. Expired authorizations shall be renewed in accordance with the first paragraph. In the event that the authorization expires or the person for whom the authorization resigns passes away or is dismissed from duty, the authorization certificates shall be returned to the board of directors of the association within a week. Also, the authorization for collecting fund can be cancelled by the board of directors any time.
Retention Period for Income and Expense Documents;
Without prejudice to the periods determined in the specific laws; receipts, expense documents and other documents, except for the books, shall be kept for five years in order of the dates and numbers given in the registration book.
Filing a Return
Article 15- The “Association Tax Return” (as displayed in Annex-21 of the Regulation on Associations) concerning the year-end results of the association’s activities and income and expense transactions in the previous year shall be filled out by the board of directors and submitted by the president of the association to the responsible local authority within the first four months of the calendar year.
Obligation of Statement
Article 16-Statements to be submitted to the responsible local authority;
General Assembly Decisions Statement
The “General Assembly Decisions Statement” (as displayed in the Annex-3 of the Regulation on Associations) including the names of the newly elected full and substitute members of the Board of directors and Supervisory Board and the other bodies shall be submitted to the responsible local authority within 30 days following the relevant ordinary or extraordinary General Assembly meeting. In case of an amendment to the statutes, minutes of the general assembly meeting, the previous and amended texts of the related parts of the statutes and the final version of the entire statutes, all pages being signed by the absolute majority of the members of the Board of directors, shall be submitted to the local authority with a letter within the time limit specified in this paragraph.
Statement on Immovable Properties
Any immovable property acquired by the Association shall be notified to the responsible local authority within 30 days of the registration of the property in question in the register of title deeds using the Immovable Property Statement Form (provided in Annex-4 of the Regulation on Associations).
Statement on Aid from Abroad
In case that the Association intends to receive aid from abroad, it shall submit a “Statement on Aid from Abroad” (provided in Annex-4 of the Regulation on Associations) to the responsible local authority before receiving the aid.
It is obligatory that the aids in cash are received through banks and statement is submitted before they are used.
Statement on Changes
Any change in the location of the Association shall be notified to the responsible local authority by using a “Statement of Change of Location” (provided in Annex-24 of the Regulation on Associations) and any change in the organs of the Association other than those resulting from a
General Assembly meeting shall be notified to the local authority by using a “Statement of
Change in the Association’s Organs” (provided in Appendix 25 of the Regulation on Associations) within thirty days of the change in question.
Any amendment made to the statutes of the Association shall be notified to the responsible local authority as an attachment to the General Assembly Decisions Statement within thirty days of the General Assembly meeting in which the amendment takes place.
Article 17- The Association may establish branches by a board of directors’ decision wherever it deems appropriate. The persons appointed by a board of directors’ decision for this purpose shall notify the address of the branch to the local authority of the relevant district in writing. Branch shall not be represented in the general assembly of the association.
Internal Audit of the Association
Article 18- In the association, internal audit can be carried out by the general assembly, board of directors and supervisory board or an independent audit company can be commissioned with the internal audit of the association. The fact that the general assembly, board of directors or an independent audit company has conducted an audit shall not release the Supervisory Board from its obligations.
Supervisory board shall conduct audit of the association at least once a year. The General Assembly or the board of directors may also conduct an audit or commission an independent audit company to conduct an internal audit whenever it is deemed necessary.
Borrowing Procedures of the Association
Article 19- When needed, the association may borrow funds by a decision of the board of directors for the achievement of its objective. Such borrowing may be in form of purchases of goods and services on credit or in the form of borrowing in cash. However, borrowing may not be made in amounts that cannot be met by the income sources of the association or in a way that would make the association unable to pay these amounts.
Procedure of Amendment in the Statute
Article 20-Statute can be amended through a general assembly decision.
In the general assembly, a quorum equal to the 2/3 of the members entitled to take part in the general assembly shall be reached to make an amendment in the statute. In case that the meeting is adjourned due to the failure in reaching the quorum, quorum shall not be sought in the second meeting. However, the number of members participating in this meeting shall be no less than the two-folds of the total member numbers of the board of directors and the supervisory board.
A decision for amending the statute shall be made by the votes of two-thirds of the members who attend the meeting and are entitled to vote. The amendment of statute shall be voted with open vote in the general assembly.
Dissolution of the Association and Liquidation of its Assets
Article 21- The General Assembly may decide at any time to dissolve the Association.
Negotiation about the dissolution in the general assembly shall require the two-thirds majority of the members who have the right to attend and vote. In case that the meeting is adjourned due to the failure of reaching the quorum, quorum shall not be sought in the second meeting. However, the number of the members attending that meeting shall not be less than twice the number of all of the members of the board of directors and the supervisory board.
A decision for dissolving the association shall be made by the votes of two-thirds of the members who attend the meeting and are entitled to vote. Dissolution decision shall be voted with open vote in the general assembly.
Procedure of Liquidation
Once the general assembly decides to dissolve the association, a liquidation committee, consisting of the members of the last board of directors, shall be formed for the liquidation of the cash, assets and rights of the association. The liquidation process shall start from the date of the decision of the general assembly for the dissolution or the date when an automatic expiration of the association becomes effective. During the process of liquidation, the association shall be referred to as the “TURKISH ASSOCIATION OF TRANSLATION COMPANIES in the process of liquidation” in all procedures.
The liquidation committee shall be in charge of the entire process of the liquidation of the cash, assets and rights of the association in accordance with the relevant legislation. The committee shall first examine the accounts of the association. It shall draw up an official report for all assets and liabilities of the association by determining all of the books, receipts, expenditure documents, title deeds and bank records and other documents belonging to the association. A call shall be addressed to the creditors of the association during the process of liquidation and, if any, the assets of the association shall be liquidated for the payment in cash of the debts to the creditors. In case the association has receivables, these receivables shall be collected. What remains in cash, assets or rights after the discharge of the debts and the collection of the receivables shall be transferred to a party to be determined by the general assembly. If the general assembly has not specified such a party, these shall be transferred to an association which is located in the same province and has similar purposes and has the largest number of members at the time of the dissolution of the association.
All transactions related to the liquidation shall be indicated in the official report of the liquidation. The liquidation shall be completed within three months, except for additional time granted by the responsible local authority for valid reasons.
Following the completion of the liquidation and transfer of the cash, assets and rights of the association, the liquidation committee shall notify the local authority of the district where the association is located in writing about the completion of the process within seven days by attaching the official report of the liquidation to the said notice.
Members of the last board of directors, in the capacity as the liquidation committee, shall be responsible for keeping the books and documents of the association. Such duty might be assigned to a member of the board of directors. These books and documents shall be kept for 5 years.
Lack of Provision
Article 22- Any matters that are not covered in the present statutes shall be subject to the Law on Associations, Turkish Civil Code and the Regulation on Associations issued with reference to this law and this code as well as the provisions of the other relevant legislation.
BOARD OF DIRECTORS OF THE ASSOCIATION
NAME AND SURNAME
Pelin AVŞAR KARABAŞ
Ali Serdar YÜCEL
This statute consists of 22 (twenty-two) articles and 1 (one) provisional article.
“Statute of the association consists of 16 pages.”